M365 Document Management Consulting Services RFP

VITL is seeking written proposals from individuals or firms with a deep understanding of Microsoft 365 design and configuration, to augment VITL staff in the migration of business documents from a traditional file server environment to Microsoft 365 – SharePoint, OneDrive, and Teams. Respondents must be able to provide guidance related to the federal privacy and security requirements designed to protect the Personally Identifiable Information (PII) and Protected Health Information (PHI) data typically used in healthcare organizations; these include (but are not limited to) National Institute of Standards and Technology (NIST) SP800-53, and the Health Insurance Portability and Accountability Act (HIPAA) and Minimum Acceptable Risk Standards for Exchanges (MARS-E).

Key elements of those projects would include:

• design and implementation of an effective site, workspace and document library structure that supports ease of use, streamlined search and retrieval, and enhances organizational collaboration
• design and implementation of operational governance structure that supports regulatory and compliance requirements related to data classification, data life cycle management (retention, archiving, deletion), and eDiscovery
• development of policy, procedure and training materials that help ensure the ongoing effectiveness of the environment

VITL Operations – M365 Document Management Consulting Services RFP FINAL

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